This policy applies to the Oxfordshire Plan 2050 archive site.
Introduction
The Oxfordshire Plan 2050 archive website ("this website", "the archive") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.
This Privacy Policy applies to information collected through our website and does not apply to information collected offline or via other channels.
Archive Status: Please note that this website functions as a historical archive of the Oxfordshire Plan 2050 project, which concluded in August 2022. While the site remains accessible for reference purposes, active data collection is minimal.
Data We Collect
As an archive website with limited functionality, we collect minimal personal data:
Information You Provide Voluntarily
- Contact form submissions: If you use our contact form, we collect your name, email address, organisation (optional), and message content.
- Newsletter sign-ups: If newsletter functionality existed during the active project period, any collected email addresses would have been used solely for project updates.
Information Collected Automatically
When you access our website, we may automatically collect certain information about your device and browsing actions:
Important: As an archive site, we aim to minimise data collection. Most automatic data collection is limited to what is necessary for basic website functionality and security.
| Data Type | Purpose | Retention Period |
|---|---|---|
| IP Address | Security monitoring, attack prevention | 30 days |
| Browser Type | Compatibility optimization | Session only |
| Access Timestamps | Security logs, traffic analysis | 90 days |
| Pages Visited | Content popularity analysis | Anonymized after 30 days |
How We Use Your Information
We use the information we collect for the following purposes:
- Website Operation To operate, maintain, and improve our website and its content.
- Communication To respond to your enquiries submitted through our contact form.
- Security To monitor and protect against security threats, fraudulent activity, and other malicious activity.
- Analytics To understand how visitors use our archive site, which content is most accessed, and how we can improve user experience.
- Legal Compliance To comply with applicable laws, regulations, and legal processes.
Limited Use: As an archive site, we do not use personal data for marketing purposes, and we do not sell or rent personal information to third parties.
Data Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to outside parties except in the following circumstances:
Service Providers
We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. Examples include:
- Website hosting providers
- Analytics service providers (e.g., Google Analytics)
- Email service providers for contact form submissions
Legal Requirements
We may disclose your information where required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
Business Transfers
In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction.
Data Security
We implement appropriate technical and organisational measures to protect the security of your personal information. However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure.
Security Measures Include:
- SSL/TLS encryption for data transmission
- Regular security updates and patches
- Limited access to personal data on a need-to-know basis
- Secure server infrastructure with firewalls
- Regular security audits and monitoring
Your Responsibility: You are responsible for keeping any passwords or access codes confidential. Please notify us immediately if you suspect any unauthorized use of your account or any other breach of security.
Your Data Protection Rights
Depending on your location, you may have the following rights regarding your personal data:
| Right | Description | How to Exercise |
|---|---|---|
| Right to Access | Request copies of your personal data | Contact us using details below |
| Right to Rectification | Request correction of inaccurate data | Contact us using details below |
| Right to Erasure | Request deletion of your personal data | Contact us using details below |
| Right to Restrict Processing | Request restriction of processing your data | Contact us using details below |
| Right to Data Portability | Request transfer of your data to another organization | Contact us using details below |
| Right to Object | Object to processing of your personal data | Contact us using details below |
Response Time: We will respond to all legitimate requests within one month. Occasionally it may take us longer if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Archive Notice: As this website functions as an archive of a concluded project, significant changes to this Privacy Policy are unlikely. Any updates would primarily reflect changes in legal requirements or hosting arrangements.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Privacy Enquiries
For questions about data protection, cookie preferences, or to exercise your data rights:
Email: support@oxfordshireplan.org
Response Time: We aim to respond within 14 working days.
Full Contact DetailsComplaints: If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority. You can contact the ICO at:
Website: ico.org.uk
Phone: 0303 123 1113