How to Get a Share Code Online?

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In the United Kingdom, the share code system is a crucial aspect of verifying an individual’s right to work in the country. This code is a unique identifier that confirms an individual’s immigration status, residency, or citizenship, and it is often required during employment applications, government benefit claims or specific service requests. 

In this article, we will guide you through the process of  getting and using the right-to-work share code, providing you with information and instructions to ensure a smooth and successful experience.

What is the Share Code System?

The share code system is designed to streamline the onboarding process for eligible employees while ensuring compliance with immigration laws and hiring regulations. The code is typically issued by the UK government or a designated identity service provider, and it is valid for a specific period, usually 30 days. 

When an employer verifies an employee’s share code, they can confirm their right to work in the UK, which is essential for employment, benefits, and other services.

Who can get a share code in the UK? What is the eligibility?

To be eligible for a share code, you must meet one of the following conditions:

  • Have a pre-settled or settled status in the UK.
  • Have applied for immigration status via the UK Immigration: ID Check app
  • Be awaiting an asylum application decision and have an application registration card that states “work permitted.”
  • Be an eVisa holder with statutory immigration permission, provided you meet specific conditions (e.g., making an in-country eVisa application to remain in the UK using the UK Immigration: ID Check app)

How to get Share Code Online?

To get a share code online, you will need to provide the required documentation and information. The process typically involves the following steps:

  • Step 1: Gather Required Documents: You will need to provide proof of your identity, nationality, and immigration status. This may include your passport, national identity card, or other relevant documents.
  • Step 2: Choose an Identity Service Provider: You can choose from a list of approved identity service providers, such as the UK Government’s online service or a designated third-party provider.
  • Step 3: Fill Out the Application Form: Complete the online application form, provide the required information, and upload your supporting documents.
  • Step 4: Verify Your Identity: The identity service provider will verify your identity and immigration status and issue the share code if everything is in order.

How to use the Share Code?

Once you have got your share code, you can use it to prove your right to work in the UK. Here are the steps to follow:

  • Step 1: Provide the Share Code to Your Employer: Share your share code with your employer, who will use it to verify your right to work.
  • Step 2: Verify Your Identity: Your employer will verify your identity and share code, confirming your right to work in the UK.
  • Step 3: Complete the Onboarding Process: Once your employer has verified your right to work, you can complete the onboarding process, including filling out employment forms and starting your new job.

Other Methods for Proving Right to Work

If you do not have a share code, there are alternative methods for proving your right to work in the UK. These include:

  • Employer Checking Service: Your employer can use the employer-checking service to verify your right to work.
  • Identity Service Provider: You can use an identity service provider to get a share code or verify your identity.
  • Manual Assessment: Your employer can perform a manual assessment of your documents to verify your right to work.

What is a Biometric Residence Permit (BRP)?

A Biometric Residence Permit (BRP) is a secure identity card that contains an individual’s personal details and biometric information. It is a standard credit card-sized plastic card with a biometric chip, making it more secure against forgery and abuse. The BRP serves as proof of a person’s right to reside, work, or study in the UK. For example, it can also be used as a form of identity to open a UK bank account.

The BRP is typically issued to individuals coming to the UK for more than six months, including students. It contains their biometric information, such as a photograph and fingerprints, as well as their immigration status and conditions.

UK employment laws on union membership and compulsory union fees

The Right to Work legislation in the UK is a set of laws that require employers to verify the eligibility of their employees to work in the country. The legislation is designed to prevent illegal working and to ensure that employers do not employ individuals who are not authorized to work in the UK.

Key Points:

  • Employment Rights Act 1996: This Act sets out the general principles of employment law in the UK, including the right to work.
  • Prevention of Illegal Working (Public Sector) (Amendment) Order 2006: This Order requires public sector employers to check the eligibility of their employees to work in the UK.
  • Immigration, Asylum and Nationality Act 2006: This Act makes it an offense for employers to employ individuals who do not have the right to work in the UK.
  • Right to Work Checks: Employers are required to conduct right to work checks on all new employees, including British and Irish citizens, to verify their eligibility to work in the UK.

Conclusion

In conclusion,  getting a share code online and proving your right to work in the UK is a straightforward process. By following the steps outlined above, you can ensure a smooth and successful experience. Remember to provide the required documentation and information, choose an approved identity service provider, and use your share code to prove your right to work.

Some Questions

How does share code work?

The share code is created when a person gives their employer permission to view their status online using the “Prove your right to work to an employer” section of the online right-to-work checking service on the GOV.UK website.

How to create a share code?

To create a share code, a migrant worker will need one of the following:

  • Their BRP (Biometric Residence Permit) or BRC (Biometric Residence Card) number. (Above we have discussed what is BRP)
  • Their passport or national identity card number.
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